What is Document Vault?
Document Vault is a secure, cloud-based storage system designed specifically for IEP-related documents. Store IEPs, evaluations, progress reports, communication logs, and more in one organized place. Access your documents from any device, search across all files instantly, and share securely with advocates when needed.
Start Organizing Your DocumentsThe Document Problem Parents Face
Special education involves mountains of paperwork:
- Annual IEPs that stack up year after year
- Psychological evaluations and assessments
- Progress reports and report cards
- Emails and communication with teachers
- Prior Written Notices from the district
- Meeting notes and recordings
- Medical and therapy documentation
Most parents have documents scattered across email, filing cabinets, and random folders on their computer. When you need something for a meeting, it takes hours to find.
Document Vault Features
- Encrypted Cloud Storage: Your documents are encrypted and stored securely in the cloud
- Smart Organization: Categorize by document type (IEP, Evaluation, Progress Report, Communication)
- Full-Text Search: Find any document by searching its contents, not just the filename
- Date-Based Filing: Organize by school year and document date
- Student Profiles: Separate vaults for each child
- Bulk Upload: Upload multiple documents at once
- Document Viewer: View PDFs without downloading
- OCR for Scans: Scanned documents are automatically made searchable
- Advocate Sharing: Securely share documents with your advocate
- AI Analysis Integration: Send documents directly to AI IEP Analysis
Document Types to Store
- IEPs: Current and historical Individualized Education Programs
- Evaluations: Psychological, educational, speech, OT, PT assessments
- Progress Reports: Quarterly progress on IEP goals
- Report Cards: Academic grades by semester/year
- Prior Written Notices: PWN documents from the district
- Meeting Notes: Your notes from IEP meetings
- Communication: Important emails with teachers and administrators
- Medical Records: Relevant medical documentation
- Private Evaluations: Independent Educational Evaluations (IEEs)
- Letters: Advocacy letters you've sent or received
How It Integrates with My IEP Hero
- AI IEP Analysis: Upload an IEP to the vault and analyze it with one click
- Meeting Prep Wizard: Access documents during meeting preparation
- IEP Sidekick AI: Ask questions about documents in your vault
- Progress Analyzer: Store progress reports and track trends
- Advocate Collaboration: Share vault access with your advocate
Frequently Asked Questions
How secure are my documents?
Very secure. All documents are encrypted both in transit and at rest. We use enterprise-grade security backed by Supabase Storage. Only you (and anyone you explicitly share with) can access your documents.
What file types can I upload?
We support PDF, Word documents (.doc, .docx), images (JPG, PNG), and scanned documents. Our OCR technology can extract text from scanned images.
Is there a storage limit?
Free accounts have limited storage. Premium plans include generous storage for all your documents. Most families never hit the limit even with years of documents.
Can I share documents with my advocate?
Yes. You can securely share individual documents or grant vault access to your advocate through My IEP Hero's advocate matching system.
Can I download my documents?
Absolutely. Your documents are always yours. You can download individual files or export your entire vault at any time.
Get Organized Today
Stop digging through email and filing cabinets. Get all your IEP documents in one secure, searchable place.
Start Your Document Vault